COLLEGE COUNCIL

RECORD OF MEETING

December 7, 2007, Manzanita Community Education Room

 

Committee Members Present:   Nancy Bull, Anne Cavagnaro, Dave Chesnut, Doralyn Foletti, Dennis Gervin, Rose Hefley, Jayme Johnson (ASCC President), Doug Lau, Gary Mendenhall, Connie Mical, Reid Milburn (ASCC Vice President), Katherine Schultz, Joan Smith,

 

Committee Members Not Present: Sean Day (ASCC Senator), Jeff Fitzwater, Tom McDonnell (ASCC Representative), Gene Womble

 

Guest(s): Alexandra Campbell, Coni Chavez (recorder)

 

1.      Approval of the minutes for the November 9, 2007 meeting of the College Council

It was moved (Dennis Gervin) and approved by consensus that the minutes of the November 9, 2007 College Council meeting be approved as submitted.

 

2.   Review and Approve Integrated Plan for Resource Allocation

Through open discussion the following draft of the Integrated Plan for Resource Allocation was developed.  The flow chart represents the decision making process by which resources will be allocated at the College.  This plan is integrated into the larger DRAFT Columbia College Strategic Planning Process Cycle as described in number 3, below.  The draft of the Integrated Plan for Resource Allocation will be revisited by the College Council at their January meeting.

3.   Review and Approve Strategic Planning Process

As the next step in the development of integrating the planning processes at Columbia College, the following draft of the Columbia College Strategic Planning Process Cycle flow chart was developed.  The chart brings together all components for strategic planning and visually represents the cycle in which integrated planning will occur at Columbia College.  The College Council will revisit this chart at their January meeting.

 

 

4.   Survey – Questions re: Reorganization

In keeping with the College’s mission, at the October 12, 2007 meeting of the College Council, Council members were asked to query their constituencies to consider: 1) is the college and areas within the college organized for efficiency; and, 2) is the college and the areas within the college organized to best serve the needs of the students?  Since that time, a draft of a Columbia College Organizational Opinion Survey Fall 2007 was developed for the purpose of making the query college-wide and was distributed to Council members.  The six question survey was reviewed by Council members and discussion was held as to how the questions might be formulated and distributed college-wide to garner the most response.  It was agreed by consensus that the survey would be revised to include impartial, non-leading questions (previously sent to faculty by the Academic Senate) and that the revised document would be sent to College Council members for their final review and approval prior to the winter break.  Further, it was decided that the survey will be distributed to all employees via their IMC mailboxes and email during the second week of January, giving a two week response time.  The Institutional Research area will collect the responses, perform a qualitative analysis on the data and bring the ideas back to College Council for further consideration.   

 

5.   Review & Update of Next Draft EMP

An updated draft Educational Master Plan, dated December 7, 2007, was distributed to College Council members.  The revisions to this document were primarily grammar edits for chapters one and two, polishing of grammar, etc. for the remainder of the document and the addition of line graphs delineating FTES for many areas.  Discussion was held as to how to present FTES data in a line graph format which would allow for a comparable scope of numbers.  The College Council requested the scope of numbers within the line graphs be standardized and represented by using the percent change of FTES within an area relative to the percent change of FTES for the College as a whole.  College Council members were asked to review the updated draft and forward comments to the institutional researcher.

 

6.   Other Item(s)

Interim Director of Technology and Media Services – A vacancy has occurred for the Director of Technology and Media Services position.  With the campus electrical upgrade and resulting electrical shutdown scheduled for December 19-Jan 1, it was reported that filling this position will be critical to managing and minimizing issues that may arise for computers, phones, etc. during this period.  Therefore, a vacancy announcement was posted and a screening committee is moving forward to make an interim hire prior to the scheduled shutdown.

 

Evaluation of President – Dr. Smith reported that she will be inviting feedback in the spring from all employees for her evaluation being performed by the Chancellor.

 

7.   Accreditation Progress Report/Recommendations

It was reported that the two person accreditation visiting team comprised of Dr. Brian King and Ms. Margaret Tillery came to Columbia College on Monday, November 19th.  The team held meetings with a number of faculty, staff and leadership team members.  Dr. Smith was pleased with the College’s participation and commended all who were involved in preparation for the visit as well as those who met with the team during their visit.  The official Accrediting Commission for Community and Junior Colleges (ACCJC) report will be made available by the Commission in January 2008.

 

8.   Update of Draft Technology Plan

Based on the fall 2004 Technology Plan and subsequent update in 2005-2006, the following Technology Purchase Plan 2007-2008 was developed by the Technology Committee to address technology needs of the College.  While it is not likely resources will become available to fund all of the technology needs identified, the Committee moved forward a plan using a system of tiered priorities and rotation of equipment to maximize those resources that do become available.  College Council agreed by consensus to approve the Technology Purchase Plan 2007-2008.

 

Technology Purchase Plan 2007-2008

Note: Items are priority ranked by area

Media Service equipment for Columbia College

 

 

 

Priority#

Item

 

Qty

Cost

Total Cost

1

New notebook computers

 

8

$1,650.00

$13,200.00

2

Video Data Projectors with at least 2700 ANSI Lumen, portable and network managed

 

3

$1,500.00

$4,500.00

 

 

 

 

 

 

 

 

 

 

 

$17,700.00

 

 

 

 

 

 

Computer Replacement Plan:

 

 

 

 

Proposal #1 - Continue to address the need for computers that are out of Tier compliance as defined in the IT Plan

 

 

  

 

 

 

Priority #

Location

Item

Qty

Cost

Total Cost

1

Fir 1

Tier 1 Computer

22

$1,800.00

$39,600.00

1

Alternative Media Access Tech

Tier 1 Notebook

1

$1,800.00

$1,800.00

2

Network Servers

Network Servers

2

$6,500.00

$13,000.00

3

To replace existing CRTs in various locations

LCD Monitors

43

$225.00

$9,675.00

4

Library

Tier 3 Computer (w/o monitors)

40

$993.00

$39,720.00

5

Replace failing and sloooow office printers

InkJet Printers

30

$125.00

$3,750.00

5

Replace failing lab/office printers

Laser Printers

5

$800.00

$4,000.00

6

To replace old computers in offices

Tier 3 Computers

34

$1,150.00

$39,100.00

7

Network Servers

Network Servers

1

$6,500.00

$6,500.00

8

HTC

Tier 1 Computer

11

$1,800.00

$19,800.00

9

ATTC Computers

Tier 2 Computer

21

$1,650.00

$34,650.00

 

 

 

 

 

 

 

 

 

 

 

$211,595.00

 

 

 

 

 

 

Proposal #2 - Address immediate needs and virtualize desktop computers where practical

 

 

 

 

  

 

 

 

Priority #

Location

Item

Qty

Cost

Total Cost

1

Fir 1

Tier 1 Computer

21

$1,800.00

$37,800.00

1

Alternative Media Access Tech

Tier 1 Notebook

1

$1,800.00

$1,800.00

2

Network Servers

Network Servers

2

$6,500.00

$13,000.00

3

To replace existing CRTs in various locations

LCD Monitors

43

$225.00

$9,675.00

4

Library

Tier 3 Computer (w/o monitors)

12

$993.00

$11,916.00

4

Library

Virtualize desktop computer*

28

$250.00

$7,000.00

5

Replace failing lab/office printers

Laser Printers

5

$800.00

$4,000.00

6

Replace failing and sloooow office printers

InkJet Printers

30

$125.00

$3,750.00

7

To replace old computers in offices

Tier 3 Computers

17

$1,150.00

$19,550.00

 

 

 

 

 

 

 

 

 

 

 

$108,491.00

* http://www.ncomputing.com or  http://www.vmware.com/products/desktop_virtualization.html

 

 

ITC Proposal

 

 

 

 

Priority #

Item

 

Qty

Cost

Total Cost

1

Computers

 

5

 $    1,800.00

$9,000.00

2

Laptops

 

4

 $    1,650.00

$7,200.00

 

 

 

 

 

$16,200.00

 

 

9.   Senate Reports/Updates

a.   Student Senate – Student leaders reported that the group held a number of events and activities over the past month such as a successful dance part, meeting with the ASMJC leaders and Middle College, canned food drive, Christmas giving tree, etc. and have more activities planned such as a story time event for the children from the Child Development Center.  Student leaders are looking forward to a productive spring and anticipate partnering with the speech and debate team and the Civic Engagement Project to offer students more opportunities for engagement.

 

b.   Classified Senate – The Classified Senate President, Rose Hefley, was welcomed back to her post.  The Classified Senate reported revising the organization of area representatives to be consistent with the College organizational structure.  The group continues to work on a hiring priorities process draft and is hopeful to have information for inclusion in the final version of the Educational Master Plan.  Dr. Smith extended an invitation to the Classified Senate President to speak at commencement in April in a demonstration of participatory governance.

 

c.   Academic Senate –  The Academic Senate reported continuing involvement in the Academic Wellness Educators efforts as well as the efforts of the Student Learning Outcomes Committee and has recommended faculty members to serve on screening committees for college vacancies.