COLLEGE COUNCIL
RECORD OF MEETING
Committee Members Present: Nancy Bull, Anne Cavagnaro, Coni Chavez (recorder), Sean Day (ASCC Senator), Doug Lau, Gary Mendenhall, Connie Mical, Katherine Schultz, Joan Smith,
Committee Members Not Present: Dave Chesnut, Mercedes Craig (ASCC Representative), Jeff Fitzwater, Doralyn Foletti, Dennis Gervin, Rose Hefley, Jayme Johnson (ASCC President), Reid Milburn (ASCC Vice President), Gene Womble
Guest(s):
Alexandra Campbell, Elbert James (YCCD Student Trustee), Tom McConnell (ASCC
Representative), Laura Wilcox (ASCC Representative),
1.
Approval of
the minutes for the October 12, 2007 meeting of the College Council
The minutes of the October 12, 2007 College Council meeting were approved by consensus.
2. District Meeting Day (“District Wednesdays”)
In an effort to facilitate communication between the three entities of the YCCD, the Chancellor has asked that a standardized District meeting day be implemented when other regular/college-wide meetings would not be scheduled. Discussion was held regarding the particular day of the week to endorse. With an understanding that no workday of the week currently exists that would be without a scheduling conflict, the College Council agreed by consensus to recommend Wednesdays as District meeting day based on already existing Board meetings, etc. Anne Cavagnaro agreed to inform the Curriculum Committee of the change and Dr. Smith agreed to inform the Chancellor of the College Council recommendation. The Wednesday District meeting day is expected to be in effect beginning with the fall 2008 semester.
3. Review and Approve
At the April 6, 2007 meeting of the College Council a
draft version of the Columbia College
Goals and Strategies was reviewed and approved by consensus. That draft document was useful in informing
the development of the draft Educational
Master Plan over the summer months 2007.
To maintain the timeline for development and finalization of the Educational Master Plan, and as the next
step in integrating planning and planning processes at
Goal 1 - Student
Success
Strategies to
Achieve the Goal
1. Create a user
friendly, efficient, non-redundant set of administrative systems, scheduling
practices and support services to assist students from their initial inquiry
through completion of their academic programs.
2. Advance a “one-stop
shop” service delivery method. Design the delivery of programs and services to
best meet the needs of students.
3. Refine the
matriculation process for new students, based upon research data and effective
practices (e.g., use of online orientation.)
4. Develop a
systematic method for assessing and evaluating the following on a regular
basis:
a.
Student
interests and regional needs so that the College maintains responsive programs
and services.
b.
Academic
programs and learning resources to be certain that course content is current,
that the most successful pedagogical techniques are used and that the desired
learning outcomes are achieved.
c.
Services
to students to be certain that services are effective and valuable to students
in achieving their goals.
d.
Student
competencies and evaluation methodologies through appropriate committees.
5. Develop specific
plans to invigorate, assess and improve basic skills support to our students.
6. Develop a plan
for student retention that incorporates activities of the Academic Wellness Educators
workplan; that includes retention targets and is based on evidence and effective
practices.
Goal 2 -
Educational Programs and Services
Strategies to
Achieve the Goal
1. Develop
educational master plans that outline the educational programs and services for
students at the Calaveras and Oakdale off-campus sites.
2. Expand distance
education course offerings, programs, services and support.
3. Identify,
research, analyze and implement student learning outcomes to provide a culture
of evidence and institutionalize the student learning outcomes assessment
cycle.
Goal 3 - Campus
Climate
Strategies to
Achieve the Goal
1. Expand
collaboration among staff and departments to benefit students and the
community.
2. Develop and
support a robust student life program including support of the Student Senate
in its planned activities.
3. Support the
Civic Engagement Project to bring important issues and balanced viewpoints to the
campus and community.
Goal 4 - Quality
Staff
Strategies to
Achieve the Goal
1. Provide training
for instructors and staff that illustrates new possibilities for incorporating
innovative technology into instructional programs and support services.
2. Provide a mentor
program for all new employees.
3. Seek funds to
further professional development activities.
4. Foster collaboration
among faculty, staff, and students by providing opportunities to meet and
discuss ideas.
5. Design a process
to recruit and retain qualified candidates.
Goal 5 -
Technology
Strategies to
Achieve the Goal
1. Review and prioritize the recommendations as delineated in the Technology Plan.
2. Expand distance
education course offerings, programs, services and support.
3. Provide training
for instructors and staff that illustrates new possibilities for incorporating
innovative technology into instructional programs and support services.
4. Provide
technology tools and training that will support the College’s efforts to create,
measure and meet identified student learning outcomes.
5. Incorporate the
latest technologies designed for students with disabilities and ensure that all
technologies used meet Federal and State accessibility guidelines.
Goal 6 -
Community Leadership
Strategies to
Achieve the Goal
1. Provide
lectures, discussions, films, displays and other programs that cultivate
awareness among the community on issues of local, national and international
importance.
2. Enrich the
cultural environment of the community with music, art, dance, film and other
programs of cultural significance.
3. Support the
Civic Engagement Project to bring important issues and balanced viewpoints to
the campus and community.
4. Support the
Student Senate in its outreach efforts to the community.
Goal 7 -
Partnerships
Strategies to
Achieve the Goal
In
concert with all stakeholders:
1. Identify the
educational and service needs of each distinct community the college serves and
address each key population (e.g. seniors, high school students, incumbent
workers, employers) in both credit and community education delivery modes.
2. Conduct a needs,
gaps and solutions analysis for the development of the sites in
3. Strengthen
connections with business and community leaders, government entities, local
businesses, as well as non-profit agencies for symposiums, topics of community
interest, and educational topics.
4. Develop a
curriculum plan for the High Sierra Institute at Baker Station.
5. Expand outreach
to high schools throughout our service area.
Goal 8 -
Institutional Effectiveness
Strategies to
Achieve the Goal
1. Identify and
prioritize research issues necessary to support a culture of evidence.
2. Identify,
research, analyze and implement the student learning outcomes assessment cycle to
provide a culture of evidence that informs the mission and vision of the
College.
3. Develop an
effective program review process that is directly tied to the Educational
Master Plan and resource allocation.
4. Implement a
college-wide program review process that fosters continuous improvement and
student learning.
Goal 9 -
Facilities
Strategies to
Achieve the Goal
1. Review and
update the Facility Master Plan (FMP) to support the Educational Master Plan (EMP). Implement the FMP and Campus Master Plan to
improve student learning and work environments.
2. Improve the
accessibility of college facilities with particular attention to improving the
quality of campus pathways and ramps.
3. Advocate for appropriate
staffing levels and equipment to adequately support the facility needs of the
College.
4. Develop
college-wide environmental sustainability standards and practices for building
and facility projects.
5. Review of the
College’s safety and security operations.
Develop and implement plans to meet the College’s current and future
security and safety needs.
Goal 10 - Fiscal
Resources
Strategies to
Achieve the Goal
1. Work with the
District to develop a collaborative process to ensure the transparent and
equitable allocation of financial resources and implement a process to
communicate budget issues on an ongoing basis.
2. Design a system
for continually assessing how resources—human, fiscal, and physical—align with
the mission of the College and make the necessary adjustments.
3. Pursue funding opportunities
for Facilities Master Plan projects.
4. Grow the
Columbia College Foundation to increase financial contributions to the College.
5. Develop a system
for acquiring and managing external funding.
4. Other Item(s)
Academic
Calendar 2008-2009 – The California
Community Colleges
System Office provides a list of
official academic holidays, as specified by Education Code Section 79020. For the 2008-2009 year, colleges are given
the option to choose a date, which best serves the needs of their students, to
observe Veterans Day (November 10 or November 11) and Lincoln Day (February 6,
February 12 or February 13). At the
October 12, 2007 meeting of the College Council it was approved to select
Monday, November 10, 2008 as a holiday in observance of Veterans Day. Since that meeting it has come to the
College’s attention that
Facilities – At its November meeting, the Facilities Committee established a Sustainability Committee which will focus on recommendations for the college to practice methods for sustaining resources in all of its forms.
Technology Committee – Gary Mendenhall, on behalf of the Technology Committee, requested that the College Council review updates to the Technology Plan at its December 2007 meeting. It was agreed that this item would be added to the December agenda.
December Meeting of the College Council – Based on the timeline to complete the Educational Master Plan, Dr. Smith requested the College Council hold an extended meeting in December from 12:00 noon – 4:00 pm. At the December meeting the agenda will focus on review of the strategic planning process and decision making process.
Reaching Consensus – The following document was distributed to College Council members and discussion was held regarding the definition of “consensus” as it relates to College Council recommendations.
REACHING CONSENSUS: College Council
What is Consensus?
Consensus is a form of group decision making based on general agreement, not on voting. There are two major advantages in using consensus. (1) It is a win-win solution, and (2) It provides ownership of ideas by all group members.
Consensus is reached when all members are willing to accept a decision as the best choice for the group. It does not mean that everyone must agree totally or that the decision represents everyone’s first choice. It does mean that people can “live with” the decision and agree not to sabotage its implementation.
In reaching consensus it is critical that all members understand and can paraphrase the issue under consideration and all members have a chance to voice their opinions and feelings about the issue. Consensus has been described as “getting your say, but not necessarily your way” and “making decisions you can live with but wouldn’t die for.”
5. Budget –
This item will be deferred to a future meeting.
6. Accreditation Progress Report/Recommendations
It was reported to the Council that the accreditation
progress report site visitation will occur on Monday, November 19, 2007. The two team members selected and assigned by
the ACCJC are Dr. Brian King, President,
7. Educational Master Plan
It was reported that the Educational Master Plan document is intended to be finalized and considered for adoption by the College Council at their meeting in January or February 2008. Once adopted by the Council, the College President will move the document forward to the YCCD Board of Trustees at their March meeting and encourages College Council members to be there for acknowledgement of their efforts.
8. Staff Development Report
This item was deferred to a future meeting.
9. Senate Reports/Updates
a. Student Senate – It was reported that the ASCC leadership is working on a number of activities: canned food drive and mentorship fair, both in partnership with A-TCAA; Christmas giving tree; and, spring semester planning calendar.
b. Classified Senate – This item was deferred to a future meeting.
c. Academic Senate – This item was deferred to a future meeting.