January 11, 2008, Manzanita Community Education Room

Committee Members Present: Nancy Bull, Anne Cavagnaro, Dave Chesnut, Sean Day (ASCC Senator), Jeff Fitzwater, Doralyn Foletti, Dennis Gervin, Jayme Johnson (ASCC President), Doug Lau, Tom McConnell (ASCC Representative), Gary Mendenhall, Connie Mical, Reid Milburn (ASCC Vice President), Katherine Schultz, Joan Smith, Gene Womble

Committee Members Not Present: Rose Hefley

Guest(s): Alexandra Campbell, Coni Chavez (recorder), Elbert James

1. Approval of the minutes for the December 7, 2007 meeting of the College Council

It was moved, seconded (Dave Chesnut/Doralyn Foletti) and passed that the minutes of the December 7, 2007 College Council meeting be approved as submitted.

2. Review and Approve Integrated Plan for Resource Allocation

Through open discussion a draft of the Integrated Plan for Resource Allocation was developed at the December 2007 meeting of the College Council. The flow chart represents the decision making process by which resources will be allocated at the College. This plan is integrated into the larger Columbia College Strategic Planning Process Cycle as described in number 3, below. The draft of the Integrated Plan for Resource Allocation was revisited by the College Council and it was approved by consensus to move forward with changes as discussed to the chart (as represented below). The updated chart will be presented at the February meeting of the College Council.

3. Review and Approve Strategic Planning Process

As the next step in the development of integrating the planning processes at Columbia College, a draft of the Columbia College Strategic Planning Process Cycle flow chart was developed at the December 2007 meeting of the College Council. The chart brings together all components for strategic planning and visually represents the cycle in which integrated planning will occur at Columbia College. The College Council revisited this chart and made revisions accordingly (as represented below). It was moved, seconded (Nancy Bull/Doralyn Foletti) and passed to approve the first reading of the chart. An updated chart will be presented at the February meeting of the College Council.

4. Educational Master Plan

It was reported that meetings with unit personnel are moving forward. Per the December 2007 discussion regarding how to present FTES data in a line graph format which would allow for a comparable scope of numbers, the College Council was presented with a draft format of a revised the line graph. Discussion was held and the College Council recommended ways to bring the format of the graph further into focus. The Council asked that sample graphs with the revisions be sent to them for four units. Additionally, it was agreed that along with the graphs sample information will include descriptions, narratives and interviews. This information will be distributed to Council members prior to the February meeting for discussion purposes only.

5. Other Item(s)

Off-Campus Site Educational Plans - The Yosemite Community College District has retained consultants to work with the colleges in preparing education plans for each of our off-campus sites. For Columbia the focus will be Oakdale and Calaveras. The consultants from Stratus will be traveling to our area for a very small window of time. They have asked to meet with College Council to gather information that will be useful in preparing the plans. As such, a meeting is scheduled on Tuesday, January 15^th at 10:00am in the MANZ Community Education Room.

6. Organizational Structure Opinion Survey Update

While responses have been received, data will continue to be collected with a summary report expected at the February meeting of the College Council. Dr. Alexandra Campbell will send a college-wide email reminding personnel of the deadline for submission, along with a copy of the electronic document. If constituency leadership members have received responses in formats other than the form (example: email) they may forward to Dr. Campbell after redacting the name so as to maintain the anonymity of the responses.

7. Accreditation Progress Report and Mid-Term Report

It was reported that the Accrediting Commission for Community and Junior Colleges (ACCJC) is expected to meet in January and take action on the preliminary report submitting by the visiting team. Once official communication is received, Dr. Smith will update the campus.

8. Senate Reports/Updates

a. Academic Senate – The Academic Senate reported that faculty are pleased the AAC Coordinator position is filled. Faculty members are involved in many projects, activities and committee work such as: vacancy screening committees; conference attendance; CurricuNet training; and, Title V changes compliance.

b. Student Senate – Student leaders reported that the group is hosting five Civic Engagement Project dates and are busy with a number of other events and activities such as: recruiting for senate positions; finalizing a calendar for the semester; fundraising; gearing up for elections, i.e. “Rock the Vote” activity; region 5 meetings; open microphone nights; and, mentoring fair.

c. Classified Senate – The Classified Senate leadership reported classified staff members’ involvement in their hiring priorities taskforce; scholarship fundraising taskforce; constitution & bylaws review taskforce; and, attendance at a leadership conference. The Classified Senate meetings have been scheduled for the last Friday of each month from 8:30-9:30 am.